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Email

John can have a private address like {handle}@johnceo.email so people send materials to him and he can reply from that address. You still talk to John on Slack or Telegram; email is another way work arrives and leaves.

Two ways John works with email

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John CEO supports two different email setups. They solve different jobs.

Workspace email (@johnceo.email)

Section titled “Workspace email (@johnceo.email)”

A dedicated address for John. Partners, clients, or you can send files and messages to that address. When you ask him to, John can also send from it. This guide is about workspace email.

Connected mail (your inbox)

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Through Connections, you can connect an existing mail account (for example Gmail). John then works inside your inbox: triage unread mail, draft replies, and send as you when you approve.

Setup for connected mail: Connections.

You can use both. Workspace email is a dropbox and send-from identity for John. Connected mail is access to the inbox you already live in.

How it works

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Your address

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When email is enabled for your account, each private workspace gets a unique address: {handle}@johnceo.email. You choose the username (handle). You can rename it only once, so pick carefully.

Who can write to John

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Inbound mail is allowlist-only. Only domains and addresses you list can reach John. Mail from everyone else is rejected.

You manage the allowlist in Settings (allowed domains and specific addresses). Your account email is typically included when email is first enabled.

What John receives

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Allowlisted senders mail your {handle}@johnceo.email address. John receives the message body and attachments as work to process in your private workspace. Attachments are a natural fit for contracts, decks, and PDFs.

This is not a full mailbox you browse like Gmail or Outlook. In Settings, Recent mail shows recent history so you can confirm what arrived.

How you steer John

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You still message John on Slack (for your team) or Telegram (for you). Ask him to summarize what arrived, extract action items, or draft a reply. Email delivers the materials; chat is where you direct the work.

Who receives mail from John

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When email is enabled, John can send from your {handle}@johnceo.email address on your behalf as part of delegated work. Treat that address as part of your company’s public face for agent-sent mail.

For risky sends, John asks first (same approval habit as other outbound actions). Agent-sent mail includes a clear AI disclosure so recipients know an AI coworker sent it.

Sender authentication

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In Settings you choose how strictly John checks that inbound mail is really from the claimed sender:

  • Strict - reject mail that fails authentication (stronger protection against spoofed From addresses).
  • Allow with warning - accept the mail and mark a warning for John.

Prefer strict unless you have a concrete reason for the softer mode.

Set it up in the John CEO app

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Email may not be available in every environment yet. If Settings says email is not available, the channel is still rolling out for your account.

When it is available:

  1. Open Settings → Email.
  2. Enable email, then copy your {handle}@johnceo.email address.
  3. Choose your username carefully (you can change it only once).
  4. Set sender authentication (strict or allow with warning).
  5. Build the inbound allowlist: add trusted domains and specific addresses, then save.
  6. Update John so he learns the address on your private workspace (about three minutes; your files and memory stay).
  7. After the first messages, check Recent mail in Settings to confirm delivery.

You can disable email later from the same Settings card.

Use cases

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Concrete ways people use workspace email:

  • Send materials to John - Email a contract, pitch deck, or PDF to {handle}@johnceo.email, then ask John on Slack or Telegram to summarize it or flag risks.
  • A dedicated address for partners - Give clients or vendors an address for materials without sharing your personal inbox.
  • Process what arrived - “What landed in my John email today? List anything that needs a reply.”
  • Draft and send from John’s address - Ask John to draft a follow-up and send it from @johnceo.email after you approve when the action is risky.
  • Pair with connected Gmail - Use connected mail to triage your unread inbox; use @johnceo.email when someone should send files to John directly.

Good first asks are concrete: goal, constraints, and what to do with attachments.

Good habits and limits

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  • Keep the allowlist tight. Prefer company domains you trust over wide open lists.
  • Prefer strict sender authentication unless you know you need the softer mode.
  • Attachments are welcome; very large messages may be rejected (about 25 MB total).
  • Workspace email is not a custom domain, not a full IMAP inbox in the app, and not for bulk or marketing mail.
  • Email received and email sent appear on Usage as free; they are not billed as AI spend.
  • If email is not shown in Settings, it is not enabled for your environment yet.
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